AI Interview Candidate Notice

Notice Regarding Use of Artificial Intelligence in Interviews

NinjaHire, Inc. ("we," "us," or "our") uses artificial intelligence (AI) technology to assist in the candidate interview and evaluation process. This notice explains how we use AI in our interview process and your rights as a candidate.

1. How We Use AI in Interviews

Our AI Interview Agent conducts pre-screening interviews and provides evaluation summaries to help hiring managers assess candidate qualifications. The AI system:

• Conducts structured interviews based on job requirements
• Records and transcribes interview responses
• Analyzes candidate responses for relevant qualifications and skills
• Generates evaluation summaries for hiring managers
• Assists in comparing candidates based on job-relevant criteria

2. Information Collected During AI Interviews

During AI-conducted interviews, we may collect and process the following information:

• Audio and video recordings of your interview
• Transcriptions of your interview responses
• Your responses to interview questions
• Technical assessments and evaluations
• Communication preferences and availability

3. How Your Interview Data is Used

Your interview data is used solely for recruitment and hiring purposes:

• To evaluate your qualifications for the position
• To generate assessment reports for hiring managers
• To compare your qualifications with other candidates
• To improve our interview and evaluation processes
• To comply with legal and regulatory requirements

4. AI Technology and Decision-Making

Important: Our AI system assists in the interview and evaluation process, but final hiring decisions are made by human hiring managers. The AI provides recommendations and summaries, but does not make autonomous hiring decisions.

The AI system is designed to:

• Reduce bias by focusing on job-relevant qualifications
• Provide consistent evaluation criteria across all candidates
• Help identify candidates who best match job requirements
• Support hiring managers in making informed decisions

5. Data Security and Retention

We implement appropriate technical and organizational measures to protect your interview data:

• Encryption of data in transit and at rest
• Access controls limiting who can view your interview data
• Secure storage on compliant cloud infrastructure
• Regular security audits and assessments

We retain your interview data only as long as necessary for recruitment purposes or as required by law. If you are not selected, we may retain your data for a reasonable period to consider you for future opportunities, unless you request deletion.

6. Your Rights

As a candidate, you have the following rights regarding your interview data:

• Access: Request access to your interview recordings and evaluations
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your interview data
• Opt-Out: Request to opt out of AI-assisted interviews (alternative arrangements may be available)
• Explanation: Request an explanation of how the AI evaluated your interview

7. Third-Party AI Services

We may use third-party AI services to process interview data. These services are bound by data processing agreements and are used solely for the purposes described in this notice. For a list of our subprocessors, please see our Subprocessors page.

8. Consent and Participation

By participating in an AI-assisted interview, you consent to the collection, processing, and use of your interview data as described in this notice. If you do not wish to participate in an AI-assisted interview, please contact us to discuss alternative arrangements.

9. Questions and Contact

If you have questions about our use of AI in interviews, wish to exercise your rights, or have concerns about how your interview data is processed, please contact us:

10. Updates to This Notice

We may update this notice from time to time to reflect changes in our AI interview practices or applicable laws. We will notify you of any material changes by posting the updated notice on this page and updating the "Last updated" date.